Professional Business Quotation Philippines: Templates &

August 20, 2026·7 min read

# Professional Business Quotation Philippines: Templates & Tips for 2026

If you're running a freelance graphic design shop in Makati, managing a construction firm in Cebu, or offering virtual assistant services to international clients, you've probably faced this moment: a potential client asks for a quotation, and you're not sure how to present your price professionally.

The truth? A well-written business quotation in the Philippines does more than just state a price. It builds trust, clarifies scope, and seals deals.

This guide walks you through writing professional quotations in both English and Tagalog—with real-world examples, templates you can steal, and a faster way to create them.

What Is a Business Quotation and Why It Matters in the Philippines

A quotation (or "quote") is a formal, written offer of services or products at a specific price, valid for a set period. Think of it as a promise: "Here's what I'll deliver, at this price, if you accept by this date."

In the Philippine business context, quotations are especially important because:

**Trust-building**: Most Filipino clients (from micro-entrepreneurs to mid-sized companies) expect written documentation before committing budget.
**Legal protection**: A signed quotation becomes a reference point if disputes arise.
**Professionalism**: Whether you're pitching to a startup in BGC or a family-owned sari-sari store expansion, a polished quote signals you're serious.
**Comparison shopping**: Clients often request quotes from 2–3 providers. Yours needs to stand out.

According to a 2025 Philippine chambers of commerce survey, 78% of local SMEs say a professional quotation influenced their vendor selection.

Key Elements of a Professional Business Quotation

Before diving into templates, let's nail the essentials:

1. Header with Your Business Details

Include your business name, logo, address, phone, and email. If you're a freelancer on Upwork or Fiverr, use your legal name or registered business name.

Example:

```

Solusyon Creative Studio

Kilometro 42, General Trias, Cavite 4107

📧 hello@solusyoncreative.ph | 📱 +63 917 555 0123

BIR Registration: 12345-6789-AB

```

2. Client Information

Full name, company (if applicable), address, and contact details. This shows you're organized and treating them seriously.

3. Quotation Number & Date

Make it traceable. Use a system like "QT-2026-08-001" (month-year-sequence). Include issue date and validity (e.g., "Valid for 14 days").

4. Description of Services/Products

Be specific. Not "web design services" but "Custom WordPress website with 5 pages, contact form integration, and mobile responsiveness."

5. Itemized Pricing

Break down costs. If you're quoting ₱45,000 for a website, show:

Design & layout: ₱20,000
Development: ₱18,000
Testing & deployment: ₱7,000

6. Terms & Conditions

Payment method (GCash, Maya, bank transfer?), deposit requirement, timeline, and revision policy.

7. Signature Section

Your signature (physical or digital) and the client's signature spot, making it a binding reference.

Professional Business Quotation Templates

Template 1: Service-Based Quotation (English)

```

═══════════════════════════════════════════════════

QUOTATION / PRESYO

═══════════════════════════════════════════════════

Quotation No.: QT-2026-08-042

Issue Date: August 20, 2026

Valid Until: September 3, 2026 (14 days)

FROM:

Tech Solutions Manila

Unit 5, TechHub Building, Quezon City

📧 support@techsolutionsmnl.ph

📱 +63 921 123 4567

Tax ID: 123-456-789-001

TO:

Celine & Co. Marketing Agency

Attn: Maria Santos (Projects Manager)

15th Floor, Commerce Center, Makati

📧 maria@celineandco.com

───────────────────────────────────────────────────

SCOPE OF WORK:

───────────────────────────────────────────────────

Social Media Marketing Campaign (3 months)

✓ Content creation: 60 posts (Facebook, Instagram, TikTok)

✓ Community management: Daily responses & engagement

✓ Monthly performance report with analytics

✓ Hashtag research & SEO optimization

✓ Graphic design support (20 custom graphics)

───────────────────────────────────────────────────

PRICING BREAKDOWN:

───────────────────────────────────────────────────

Content Creation (60 posts) ₱30,000

Community Management (3 months) ₱15,000

Graphic Design (20 assets) ₱12,000

Monthly Reports & Analytics ₱6,000

───────

SUBTOTAL ₱63,000

VAT (12%) ₱7,560

═══════

TOTAL ₱70,560

───────────────────────────────────────────────────

PAYMENT TERMS:

───────────────────────────────────────────────────

• 50% deposit upon acceptance (₱35,280)

• 50% balance upon project completion

• Payment via bank transfer or GCash

• Bank Details: BDO 12345-6789 (Tech Solutions Manila)

Start Date: September 4, 2026 (upon receipt of deposit)

Project Duration: 12 weeks

───────────────────────────────────────────────────

REVISION POLICY:

───────────────────────────────────────────────────

• 2 rounds of unlimited revisions included

• Additional revisions: ₱500 per round

• Feedback provided in writing via email or Slack

───────────────────────────────────────────────────

TERMS & CONDITIONS:

───────────────────────────────────────────────────

1. This quotation is valid for 14 days from issue date.

2. Acceptance = signed copy returned to us.

3. Scope changes after acceptance require amendment.

4. Payment schedule: 50% upfront, 50% on delivery.

5. Project halts if payment becomes overdue.

6. All content created becomes your property upon full payment.

7. Client to provide brand guidelines, product info, target audience.

───────────────────────────────────────────────────

Accepted by: ________________________ Date: _______

(Client Signature)

Authorized by: ______________________ Date: _______

(Our Signature)

```

Template 2: Mixed Tagalog-English Quotation (For Local Clients)

```

═══════════════════════════════════════════════════

PRESYO / QUOTATION

═══════════════════════════════════════════════════

Nr. ng Presyo: QT-2026-08-051

Petsa: Agosto 20, 2026

Válido hanggang: Septyembre 3, 2026

MULA SA:

Kusina Designs Studio

Lot 12, Barangay San Antonio, Tagaytay City

📧 info@kusinadesigns.ph

📱 +63 918 765 4321

PARA SA:

Mrs. Rosa Villanueva

Rosa's Catering Services

Dinagdagan St., Tagaytay

📧 rosa@rosascatering.ph

───────────────────────────────────────────────────

ANG AMING SERBISYO:

───────────────────────────────────────────────────

Design ng Catering Business Packaging & Branding

(Logo, Business Cards, Menu Design, Delivery Boxes)

✓ Logo design: 3 concepts, 2 revision rounds

✓ Business cards: 500 pcs, full-color, glossy

✓ Menu design: Digital & print-ready versions

✓ Delivery box labels: Custom design for 1,000 pcs

✓ Brand guideline document (fonts, colors, usage)

───────────────────────────────────────────────────

TABLA NG PRESYO:

───────────────────────────────────────────────────

Logo Design (3 concepts) ₱15,000

Business Cards (500 pcs) ₱4,000

Menu Design ₱6,000

Delivery Box Label Design ₱5,000

Brand Guidelines Document ₱3,000

───────

SUBTOTAL ₱33,000

VAT (12%) ₱3,960

═══════

TOTAL ₱36,960

───────────────────────────────────────────────────

KONDISYON NG PAGBABAYAD:

───────────────────────────────────────────────────

• 50% deposit pagkatapos tanggapin ang presyo: ₱18,480

• 50% balance bago ang final delivery: ₱18,480

• Pwedeng mag-GCash, Maya, o bank transfer

• GCash: 0917 555 1234

Simula ng trabaho: 1 linggo pagkatapos ng deposit

Araw ng pagkukumpletuhan: 4 linggo (28 days)

───────────────────────────────────────────────────

ANULO AT PAGBABAGO:

───────────────────────────────────────────────────

• 2 rounds ng pag-revise ay kasama na

• Dagdag pang revise: ₱1,000 per round

• Lahat ng feedback ay email o text lang

───────────────────────────────────────────────────

MGAS TUNTUNIN:

───────────────────────────────────────────────────

1. Ang presyong ito ay balido lang ng 14 araw.

2. Kapag pumirma kayo, simulan na namin ang trabaho.

3. Kung may pagbabago sa scope, magdadagdag ng presyo.

4. Ang lahat ng design ay sa inyo pagkatapos ng bayad.

5. Kailangan ninyo magbigay ng brand colors, product photos, etc.

───────────────────────────────────────────────────

Tanggap ng kliyente: _____________________ Petsa: _______

(Pirma)

Namin: ____________________________ Petsa: _______

(Pirma)

Para mag-simula: info@kusinadesigns.ph

```

Real-World Quotation Examples (Philippine Pricing)

Example 1: Freelance Graphic Designer (Quezon City)

Service: Logo design + social media templates

Price: ₱8,000–₱15,000 (depending on complexity)

Timeline: 5–7 days

Payment: 50% GCash upfront, 50% on delivery

Example 2: Virtual Assistant (Nationwide, Remote)

Service: 40 hours/month admin support, email management, scheduling

Price: ₱12,000–₱18,000/month

Timeline: Ongoing (month-to-month contract)

Payment: Maya or bank transfer by the 1st of each month

Example 3: Web Development Studio (Cebu)

Service: E-commerce website with product catalog, payment gateway, admin dashboard

Price: ₱60,000–₱120,000 (based on number of products)

Timeline: 6–8 weeks

Payment: 30% down, 40% mid-project, 30% on launch

Common Mistakes to Avoid in Philippine Quotations

1. Vague descriptions: Never write just "web design"—specify pages, features, and deliverables.

2. Missing validity date: Clients might pull up your quote 3 months later. Protect yourself.

3. Forgetting VAT: As of 2026, VAT is still 12%. Don't eat that cost—pass it through or absorb it intentionally.

4. No payment terms: Always specify deposit amount, balance due, and accepted payment methods (GCash, Maya, BPI, etc.).

5. Ignoring scope creep: Define what's included and what costs extra (e.g., "Additional revisions: ₱500 each").

6. Poor formatting: A messy quotation signals poor quality. Use a template.

Speed Up Your Quotation Writing

Manually crafting each quote eats time. If you're handling 5+ quote requests weekly, there's a smarter way.

Automately AI's [AI Quotation Generator](/tools/ai-quotation-generator) lets you:

Input client info, services, and rates
Auto-generate professional English or Tagalog quotations
Download as PDF in seconds
Reuse templates for future clients

Many Philippine freelancers and agencies save 3–5 hours per week using it. Pair it with the [AI Invoice Generator](/tools/ai-invoice-generator) to also automate billing once the quotation converts.

From Quotation to Invoice: The Next Step

Once your client accepts the quotation and pays, you'll need an invoice to track payment and document the transaction (important for BIR compliance in the Philippines).

Most quotations naturally become invoices—you just add "Paid" and payment date. The Automately AI [AI Invoice Generator](/tools/ai-invoice-generator) makes this transition seamless, syncing client and service details automatically.

Quotation Best Practices for 2026

1. Be Specific About Deliverables

Instead of "SEO optimization," write: "30 SEO-optimized blog posts (2,000 words each), keyword research, meta descriptions, internal linking strategy."

2. Set Clear Timelines

Client expectations = fewer disputes. Example: "Design phase: 1 week. Revisions: 3–5 days each. Final delivery: Week 3."

3. Accept Multiple Payment Methods

In 2026, offer GCash, Maya, Wise transfers, bank deposits—whatever your client prefers. Flexibility closes deals.

4. Include a Signature Line

Even if you send it digitally, require a signed copy (digital signature, screenshot of acceptance via email, etc.). It's your proof of agreement.

5. Follow Up Professionally

Send the quote, wait 3 days, then a polite follow-up: "Hi Maria, following up on the quotation we sent on August 15. Any questions or concerns? Happy to discuss."

Why Tagalog Quotations Matter for Local Markets

If you're targeting barangay officials, family-owned businesses, or provincial entrepreneurs, Tagalog quotations build familiarity and trust. A mixed English-Tagalog format (like Template 2 above) strikes a professional yet approachable tone.

According to a 2025 PwC Philippines study, 64% of local SMEs prefer vendor communications in Tagalog or mixed Filipino. Your quotation in their language could be the edge that wins you the contract.