Business Quotation Philippines: Templates & Best Practices

# Business Quotation Philippines: Write Professional Quotes in Tagalog & English

If you're running a freelance business, small consulting firm, or service-based company in the Philippines, you already know this: a professional quotation can make or break a deal.

In 2026, more Filipino businesses are operating across borders, dealing with clients in Manila, Cebu, and even internationally. Your quotation needs to look sharp, be crystal clear, and work equally well in English or Tagalog—sometimes both on the same document.

But here's the thing: writing a quotation from scratch every time is tedious. Many Filipino freelancers and small business owners end up with inconsistent formatting, missing payment terms, or unclear scope descriptions. That costs them money and credibility.

This guide will show you exactly how to structure professional business quotations, provide real templates you can use today, and introduce you to tools that can automate the process so you stop wasting time.

What's a Business Quotation (and Why It Matters in the Philippines)

A quotation (or "quote") is a formal offer to provide goods or services at a specific price. It's not an invoice yet—it's the *proposal before the purchase*.

In the Philippine business context, quotations serve several critical purposes:

• **Sets clear expectations** – Your client knows exactly what they're paying for
• **Creates a paper trail** – Protects you both legally if disputes arise
• **Builds professionalism** – A well-formatted quote signals you're serious about your business
• **Enables comparison** – Clients can pit your quote against competitors (so yours better be good)
• **Facilitates faster approvals** – Clear terms mean faster "yes" or "no"

Whether you're a web developer in Makati quoting a website redesign, a logistics consultant in Davao, or a freelance writer on Upwork handling Philippine clients, the principle is the same: your quotation is your first sales document.

Key Elements Every Philippine Business Quotation Must Include

1. Your Business Header

Include your company name, logo (if you have one), address, phone number, email, and tax ID (TIN) if applicable. Many Filipino SMEs still work without formal letterheads—but this is where you establish professionalism.

Example:

```

Mercury Digital Solutions

Makati, Metro Manila | +63 917-555-0123

email@mercurydigital.ph | TIN: 123-456-789-012

```

2. Client Information

Include the client's name, company, address, and contact person. This ensures the quote is tied to the right buyer.

3. Quote Number & Date

Assign every quotation a unique number (e.g., QT-2026-001). Include the date issued and validity period. In the Philippines, it's standard to make quotes valid for 7–30 days.

4. Detailed Item Description

List *exactly* what you're providing. Don't be vague. "Website services" is too broad. "Custom WordPress website with 8 pages, SSL certificate, mobile responsiveness, and 3 rounds of revisions" is clear.

5. Quantity & Unit Price

Break down the cost per unit or service. If quoting a ₱50,000 web project, show the hourly rate (e.g., 100 hours × ₱500/hour) or package breakdown.

6. Subtotal, Taxes & Grand Total

In the Philippines, you may need to add VAT (12%) if you're VAT-registered. Many small businesses aren't, so clarify if the price is inclusive or exclusive of taxes.

7. Payment Terms

When do you expect payment? Common Philippine business practices include:

• **50/50 deposit** – Half upfront, half on completion
• **Upfront payment** – 100% before work begins (common for freelancers)
• **Net 15** – Payment within 15 days of invoice (more common for B2B)
• **Installments** – Spread payments across project milestones

8. Validity Period & Contact Info

Make it clear how long the quote is valid. Add a note like: "This quotation is valid until September 15, 2026. Prices may change after this date."

Professional Business Quotation Template in English

Here's a template you can adapt for your Philippine business:

---

[YOUR COMPANY NAME]

[Address] | [Phone] | [Email] | TIN: [Your TIN]

---

QUOTATION

Quote #: QT-2026-XXXXX

Date: [Issue Date]

Valid Until: [Expiry Date]

Bill To:

Client Name: [___________]

Company: [___________]

Address: [___________]

Contact: [___________]

---

Description of Work/Products

Subtotal: ₱[Amount]

VAT (12%): ₱[Amount] *[if applicable]*

Grand Total: ₱[Amount]

---

Payment Terms:

• 50% deposit required to begin work
• 50% balance due upon completion
• Payment methods accepted: Bank transfer, GCash, Maya

Scope Notes:

• Includes [X] revisions
• Timeline: [X] days to completion
• Additional revisions charged at ₱[X] per hour

Terms & Conditions:

1. This quotation is valid for 14 days from the date issued.

2. Prices are subject to change if scope changes.

3. Confidentiality of project details is assumed.

4. Payment must be received before final delivery.

Prepared by:

[Your Name]

[Your Title]

[Your Signature]

---

Tagalog Business Quotation Template

Many Filipino clients appreciate receiving quotes in Tagalog. Here's a version:

---

[PANGALAN NG KUMPANYA]

[Address] | [Telepono] | [Email] | TIN: [Your TIN]

---

PRESYO (QUOTATION)

Kod ng Presyo: QT-2026-XXXXX

Petsa: [Petsa ng Isyu]

Válido hanggang: [Petsa ng Hanggan]

Bilangin sa:

Ngalan ng Kliyente: [___________]

Kumpanya: [___________]

Addresa: [___________]

Tawagan: [___________]

---

Detalye ng Trabaho/Produkto

Subtotal: ₱[Halaga]

VAT (12%): ₱[Halaga] *[kung kinakailangan]*

Kabuuang Presyo: ₱[Halaga]

---

Mga Termin ng Pagbabayad:

• 50% depósito para magsimula ang trabaho
• 50% balanse pagkatapos matapos
• Tinatanggap na paraan ng pagbabayad: Bank transfer, GCash, Maya

Mga Puna tungkol sa Saklaw:

• Kasama ang [X] pagbabago
• Panahon: [X] araw hanggang sa makumpleto
• Dagdag na pagbabago, ₱[X] bawat oras

Mga Kondisyon:

1. Válido ang presyong ito sa loob ng 14 araw mula sa petsa ng isyu.

2. Ang mga presyo ay maaaring magbago kung nagbago ang saklaw ng proyekto.

3. Tinatanggap na ang pagiging lihim ng mga detalye ng proyekto.

4. Dapat makatanggap ng bayad bago ang panghuling paghahatid.

Inihanda ng:

[Ang Iyong Pangalan]

[Ang Iyong Posisyon]

[Ang Iyong Pirma]

---

Real-World Philippine Business Quotation Examples

Example 1: Freelance Web Developer Quote

A developer in Makati quoting a client for a custom WordPress website:

Service: WordPress Website Development

Breakdown:

• Discovery & Planning: ₱5,000
• Design (5 pages): ₱15,000
• Frontend Development: ₱20,000
• Backend Integration: ₱15,000
• Testing & Launch: ₱5,000

Total: ₱60,000 (50% deposit: ₱30,000 via GCash or bank transfer)

Timeline: 6 weeks

Revisions: 3 rounds of design revisions included

Example 2: Logistics Consulting Quote

A consultant in Davao quoting supply chain optimization:

Service: Supply Chain Audit & Optimization Report

Fee: ₱85,000

Includes:

• On-site assessment (2 days)
• Data analysis (1 week)
• Written report with 5 recommendations
• 1 follow-up consultation call

Timeline: 3 weeks

Payment Terms: Net 30 (invoice issued upon delivery)

Example 3: Social Media Management Quote

A Manila-based agency quoting monthly services:

Service: 3-Month Social Media Management Package

• Platform: Facebook, Instagram, TikTok
• Posts: 60 per month (20 per platform)
• Community management: Daily responses
• Monthly performance report

Package Price: ₱18,000/month (₱54,000 for 3 months)

Payment: Monthly via invoice (due within Net 15)

---

Pro Tips for Writing Quotations That Win in 2026

1. Be Specific About Scope

Vague descriptions lead to scope creep. Don't say "logo design." Say "1 primary logo in 3 variations (horizontal, vertical, icon-only) + unlimited revisions for 14 days."

2. Show Your Calculations

Break down complex quotes. Clients trust transparency. If you're charging ₱120,000 for a project, show them: "80 hours × ₱1,500/hour = ₱120,000."

3. Include Visual Mockups (When Relevant)

For design work, attach rough mockups or samples. A picture is worth more than words.

4. Set Clear Revision Limits

Philippine clients often expect unlimited revisions. You can't afford that. Say "3 rounds of revisions included. Additional revisions: ₱500/round."

5. Use Currency Symbols Consistently

Always use ₱ for Philippine peso. Don't mix with $ or other currencies unless quoting internationally.

6. Proofread in Both Languages

If you're offering bilingual quotes, have someone proofread. A typo in Tagalog can cost you credibility.

---

How to Send Quotations Professionally

1. Email: Use a professional email address and attach the quote as a PDF (not Word). Use a clear subject: "Quotation for [Project Name] – QT-2026-XXXXX"

2. Follow-up: If no response in 5 days, send a friendly follow-up: "Hi [Client], just checking if you have any questions about the quotation."

3. Payment Gateway: Mention accepted payment methods (GCash, Maya, bank transfer). Make it easy for them to say yes.

4. Digital Signature: For formal quotes, add your digital signature or scanned signature to look more official.

---

Automate Your Quotation Process (Save 5+ Hours Per Week)

If you're writing quotations manually every time, you're wasting time. This is exactly where modern tools come in.

Using [Automately AI's free AI Quotation Generator](/tools/ai-quotation-generator), you can:

• Generate professional quotations in seconds
• Choose between English and Tagalog templates
• Customize pricing and payment terms
• Export as PDF for client delivery
• Store templates for reuse

Pair this with [Automately AI's Invoice Generator](/tools/ai-invoice-generator) so that when your client approves the quotation, you can instantly convert it to an invoice—cutting your admin time in half.

Many Philippine businesses also use Automately AI's [SEO Article Writer](/tools/ai-seo-article-writer) to create content marketing materials that attract clients in the first place—so you're not just better at quoting, you're also getting more leads.

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Key Takeaways

✅ A professional quotation is your first sales document—make it count.

✅ Always include: business header, client info, itemized description, totals, payment terms, and validity date.

✅ Offering Tagalog quotations? Great—it builds trust with Filipino clients.

✅ Be specific about scope, show calculations, and set revision limits.

✅ Use tools to automate—your time is too valuable to write quotations manually.

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Ready to Stop Writing Quotations Manually?

You've got the templates. Now let technology do the heavy lifting.

Try Automately AI's free Quotation Generator today – no credit card required. Build your first professional quotation in under 2 minutes, and start winning more deals.

👉 [Get Started Free – AI Quotation Generator](/tools/ai-quotation-generator)

Your Philippine business deserves better tools. Your clients deserve better quotes.