Business Quotation Philippines: Templates & Best Practices

# Business Quotation Philippines: Templates & Best Practices 2026

If you're running a freelance business, digital agency, or small service company here in the Philippines, you've probably spent hours crafting quotations for clients. And if you haven't—well, you're about to learn why getting this right matters more than you think.

A professional quotation isn't just a fancy invoice with a different name. It's a sales document. It's your chance to show clients why your service or product is worth their pesos. Yet so many Filipino entrepreneurs wing it, using outdated templates or worse, just sending a WhatsApp message with pricing.

By the end of this guide, you'll know exactly how to write professional quotations in both Tagalog and English, plus you'll have ready-to-use templates that actually convert.

What is a Business Quotation?

A business quotation (or "quote") is a formal document that outlines the cost, scope, and terms of work or products you're offering to a potential client. It's not a final invoice—it's a proposal that says, "Here's what I'll deliver and here's what it costs."

In the Philippine market, quotations are especially important because:

• **Price sensitivity**: Filipino SMEs and startups shop around. A clear, professional quote gives you credibility.
• **Legal protection**: A signed quotation becomes a binding agreement (especially if it includes payment terms).
• **Payment timing**: Many Filipino clients (especially corporates) need quotes before they can process payments through their accounting departments.

Compare this to invoices—which you send *after* work is done—and you'll see why quotations come first in the sales funnel.

Why Bilingual Quotations Matter in 2026

Here's the reality: the Philippines is bilingual. Your client might be a Tagalog-speaking local business owner or an English-fluent startup. Sometimes they're both.

Sending a quotation only in English can seem cold or exclusionary. But an all-Tagalog quote might confuse international clients or come across as unprofessional to corporate buyers.

The smart move? Bilingual quotations. They show you understand your market and respect your client's preferred language.

Key Components of a Professional Quotation

Whether you're writing in Tagalog or English, every business quotation needs these elements:

1. Company Header

• Your business name and logo
• Contact details (phone, email, address)
• Registration number (if applicable)
• Website

2. Client Information

• Client name and company
• Contact person's name
• Full delivery address
• Email and phone number

3. Quotation Details

• Unique quotation number (e.g., QT-2026-001)
• Date issued
• Quotation validity date (usually 7–30 days)
• Reference number if replying to an inquiry

4. Itemized Description

• Clear description of each service/product
• Quantity (if applicable)
• Unit price
• Total price per line item

5. Terms & Conditions

• Payment method (e.g., GCash, bank transfer, Maya)
• Payment timeline (upfront, 50/50, upon completion)
• Delivery timeline
• Revision policy
• Cancellation terms

6. Grand Total

• Subtotal
• Taxes (VAT if registered)
• Discounts (if any)
• Final amount due

7. Call to Action

• How to confirm the quote
• Who to contact with questions
• Digital signature or approval space

English Quotation Template

Here's a professional quotation template in English:

---

[YOUR COMPANY NAME]

[Company Registration Number]

[Address] | [Phone] | [Email] | [Website]

---

QUOTATION

Quotation No.: QT-2026-[001]

Date Issued: September 29, 2026

Valid Until: October 13, 2026

Client Name: [Client Company Name]

Contact Person: [Name]

Email: [Email Address]

Phone: [Phone Number]

---

DESCRIPTION OF SERVICES

---

SUMMARY

Subtotal: ₱25,000

VAT (12%): ₱3,000

TOTAL AMOUNT DUE: ₱28,000

---

TERMS & CONDITIONS

1. Payment Method: Bank transfer, GCash, or Maya

2. Payment Terms: 50% upfront to begin work; 50% upon final delivery

3. Delivery Timeline: 10 business days from confirmation

4. Revisions: Up to 3 revision rounds included per deliverable

5. Project Scope: Work outside the above scope will be quoted separately

---

TO PROCEED:

Please reply to this email confirming your acceptance or request any modifications. Upon your approval and 50% payment, we will begin immediately.

Thank you for your interest in working with us!

Best regards,

[Your Name]

[Your Title]

[Your Contact Details]

---

Tagalog Quotation Template

Here's the same quotation in Tagalog:

---

[PANGALAN NG IYONG NEGOSYO]

[Registration Number]

[Address] | [Telepono] | [Email] | [Website]

---

QUOTATION (PRESYO)

Quotation No.: QT-2026-[001]

Date Issued (Petsa): 29 Septyembre 2026

Valid Until (Hanggang): 13 Oktubre 2026

Klient: [Pangalan ng Kumpanya]

Contact Person: [Pangalan]

Email: [Email Address]

Telefono: [Telepono]

---

DESKRIPSYON NG SERBISYO

---

KABUUAN

Subtotal: ₱25,000

VAT (12%): ₱3,000

KABUUANG BABAYARAN: ₱28,000

---

MGA KONDISYON AT PATAKARAN

1. Paraan ng Pagbabayad: Bank transfer, GCash, o Maya

2. Oras ng Pagbabayad: 50% upfront; 50% sa final delivery

3. Panahon ng Paghahatid: 10 araw mula sa confirmation

4. Mga Revision: Hanggang 3 revision rounds per deliverable (kasama na)

5. Scope ng Proyekto: Trabahong lampas sa nakatakda ay kailangan ng separate quotation

---

PAANO MAGPATULOY:

Mangyaring sumagot sa email na ito upang kumpirmahin ang quote o magrequest ng anumang pagbabago. Kapag na-approve mo na at naibayad ang 50%, magsisimula na kami agad.

Maraming salamat sa interes na makipagtulungan sa amin!

Sinceramente,

[Iyong Pangalan]

[Iyong Titulo]

[Iyong Contact Details]

---

Real-World Example: Freelance Designer in Manila

Let's say you're a freelance graphic designer in Manila charging ₱15,000–₱50,000 per project. Your client is a local e-commerce brand run by a Tagalog-speaking owner.

Instead of saying "I'll design 5 product images for ₱25,000," a professional quotation would break down:

• 3 hero images for product pages
• 2 mockup renders for social media
• Up to 2 revision rounds
• Delivery in PNG and JPG formats
• Commercial usage rights included

The client sees the detail. They know what they're paying for. And if they take it to their accountant or business partner, the quote looks legitimate—which builds trust.

Common Mistakes to Avoid

1. Vague Descriptions

"Logo design – ₱5,000" is too vague. Better: "Logo design with 3 concept options, 2 revision rounds, and source files (AI, PNG, JPG)."

2. No Validity Date

Clients lose quotes. If there's no expiry, they'll come back in 3 months expecting the same price. Set a validity period of 7–30 days.

3. Missing Payment Methods

Filipino clients use GCash, Maya, bank transfers, and cash-on-delivery. List all the methods you accept.

4. No Revision Policy

If you include "unlimited revisions," you'll work for free. Be clear: "Up to 2 revision rounds included."

5. Forgetting Taxes

If you're VAT-registered, add the 12% VAT. If not, state "VAT-exempt" to avoid confusion.

Streamline Your Quotation Process

Manually writing quotations every time is time-consuming. This is where automation comes in.

Tools like the [AI Quotation Generator](/tools/ai-quotation-generator) can help you create professional quotations in seconds. You input your client details, itemize your services, and the tool generates a polished quotation in both English and Tagalog.

Similarly, when a client accepts your quotation and work is completed, you'll need an invoice. The [AI Invoice Generator](/tools/ai-invoice-generator) follows the same format and links to your original quote, creating a seamless payment workflow.

If you're also managing your business on social media, consider using the [AI Caption Generator](/tools/ai-caption-generator) to craft attention-grabbing posts about your services—which might even reduce how many quotations you need to send because you're attracting higher-quality leads.

Tips for Writing Quotations That Convert

Be Specific About Deliverables

Instead of "website design," say: "5-page WordPress website with mobile responsiveness, contact form, and SEO optimization."

Include Your Value Proposition

Why should they choose you over a cheaper freelancer? Maybe it's: "Includes 30 days of free support post-launch."

Use Clear Pricing Tiers

If you offer options, present them:

• **Basic Package**: ₱10,000 (3 pages, basic design)
• **Professional Package**: ₱18,000 (5 pages, advanced design, SEO)
• **Premium Package**: ₱30,000 (10 pages, full e-commerce integration, ongoing support)

Make It Easy to Say Yes

End with a single, clear call-to-action: "Reply with your approval, and we'll send payment instructions."

Keep It Concise

Your quotation shouldn't be a novel. One to two pages maximum.

Final Thoughts

A professional business quotation is one of your most important sales tools in the Philippine market. Whether you're a freelancer, digital agency, or service provider, getting this right builds credibility, speeds up sales cycles, and protects you legally.

The templates above work for most service-based businesses. Customize them with your branding, services, and pricing.

And if you find yourself writing dozens of quotations monthly, save time with the [AI Quotation Generator](/tools/ai-quotation-generator). It's free to try, and you'll have professional quotations ready in under a minute.

Ready to streamline your quoting process? Visit [Automately AI Tools](/tools) today and generate your first professional quotation—no credit card required.