Quotation Sample + Format (Free Template)
Need to send a professional quotation? This page shows you a real quotation sample, the standard format used in the Philippines, and how to generate a polished one automatically with our free AI Quotation Generator.
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Quotation Sample (Philippine format)
[YOUR BUSINESS NAME]
[Address] · [email] · [+63 mobile]
QUOTATION
Quotation No: QT-20260604-001
Date: June 4, 2026
Valid until: July 4, 2026
─────────────────────────────────────────────
PREPARED FOR:
[Client Name]
[Client Company]
[Client email]
─────────────────────────────────────────────
Dear [Client],
Thank you for your interest in our services. Please find
below our quotation for [project/service].
DESCRIPTION AMOUNT
[Service / item 1] ₱[amount]
[Service / item 2] ₱[amount]
[Service / item 3] ₱[amount]
─────────────────────────────
SUBTOTAL ₱[amount]
TOTAL ₱[amount]
TERMS & CONDITIONS:
• This quotation is valid for 30 days
• 50% downpayment required to begin
• Balance due upon completion
• Payment: GCash / Maya / Bank transfer
We look forward to working with you. Please don't hesitate
to reach out with any questions.
Sincerely,
[Your Name]
[Your Business]How to write it (step by step)
Add your business header
Business name, address, email, mobile at the top. This establishes legitimacy.
Include a quotation number + dates
A unique number (QT-YYYYMMDD-NNN), the date, and a validity period (usually 30 days). Numbering looks professional + helps tracking.
Address the client clearly
Client name, company, and contact. A short "Dear [Client]" intro line adds a personal, professional touch.
Itemize services with amounts
List each service/item with its price. Show subtotal and total clearly. Add tax only if you're VAT-registered.
State terms + close warmly
Validity, payment terms, and accepted methods (GCash/Maya/bank). End with a warm, professional closing.
Quick tips
- ✓Always include a validity period — it creates gentle urgency
- ✓Number your quotations for easy tracking
- ✓Most PH freelancers don't charge tax — only add it if VAT-registered
- ✓Send as a PDF, not a plain chat message
- ✓Follow up 3-5 days after sending if you don't hear back
Generate yours free with AI
Generate a professional quotation in 60 seconds. Our AI writes the intro, terms, and closing, auto-numbers it, calculates totals, and exports a branded PDF — free, no signup.
Try AI Quotation Generator →Frequently asked questions
How do I make a quotation?+
Add your business header, a quotation number and dates, the client's details, itemized services with amounts, and your terms (validity, payment methods). Use the free sample on this page or generate one instantly with our AI Quotation Generator.
What should a quotation include?+
Business name + contact, quotation number, date + validity period, client details, itemized services with prices, subtotal/total, and terms & conditions (payment terms, accepted methods). Our AI Quotation Generator includes all of these automatically.
Do I need to include tax (VAT) in my quotation?+
Only if you are BIR VAT-registered (annual revenue over ₱3 million). Most Filipino freelancers and small businesses quote without separate VAT. You can always add it as a line item if needed.
How long is a quotation valid?+
Typically 30 days. Always state the validity period clearly — it sets expectations and creates gentle urgency for the client to decide.