Business Quotation Philippines: Templates & Best Practices

# Business Quotation Philippines: Professional Templates & Writing Guide for 2026

If you're running a business in the Philippines—whether you're a freelancer on Upwork, a small manufacturing shop in Cebu, or a consulting firm in Manila—you've probably faced this moment: a potential client asks for a quotation, and you're not sure if your format is professional enough.

A business quotation (or "presyo" as many Filipinos call it) isn't just a number on a piece of paper. It's your first real business document with a client. It sets expectations, builds credibility, and legally protects both sides. Getting it right can mean the difference between landing a ₱50,000 project or losing it to a competitor who looks more organized.

In this guide, I'll walk you through everything you need to know about writing business quotations in both Tagalog and English, with real Philippine examples and templates you can use today.

Why Business Quotations Matter in the Philippines

Let me be honest: many Filipino business owners skip the formal quotation step. They'll text a client "₱15,000 para sa website" and call it done. But here's what happens next:

• The client asks for "small changes" that actually take 20 hours of work
• Scope creep happens because nothing was documented
• Payment disputes arise because expectations weren't crystal clear
• You look less professional than competitors who send polished quotations

A proper quotation solves all of this. It's your protection, your sales tool, and your project blueprint—all in one document.

In 2026, especially with more Filipino businesses going digital and competing on international platforms like Fiverr and Upwork, a professional quotation separates you from the pack.

What Should Be Included in a Business Quotation?

Before we look at templates, let's cover the non-negotiable elements:

1. **Your Business Header**

Include your company name, address, phone number, and email. If you have a logo, add it. This takes 30 seconds but makes you look established.

2. **Quotation Number & Date**

Use a consistent numbering system (QT-2026-001, QT-2026-002, etc.). Always date it. This matters for your records and tax compliance with the BIR.

3. **Client Details**

Full name, company name (if applicable), address, phone, and email. Be specific. "Customer A" won't cut it in your accounting records.

4. **Itemized Services or Products**

Break down exactly what you're providing. Prices in the Philippines vary wildly by region and industry, but transparency is universal. For example:

• Logo Design: ₱8,000
• 3 Revision Rounds: ₱3,000
• File Delivery (AI, PNG, JPG): ₱2,000

5. **Total Amount (in Philippine Pesos)**

Always show the total in ₱. Some quotes include currency code (PHP) for clarity, especially if you work with international clients.

6. **Payment Terms**

Will you accept GCash? Maya? Bank transfer? Do you want 50% upfront and 50% on delivery? State it clearly. Example: "50% deposit via GCash to activate project. Balance due upon delivery."

7. **Validity Period**

How long is this quotation valid? Two weeks? One month? State it. After that date, prices might change.

8. **Scope & Assumptions**

What's included, and what's not? This prevents misunderstandings.

9. **Terms & Conditions**

Keep it brief but cover revisions, payment deadlines, and dispute resolution.

Business Quotation Template in English

Here's a template you can copy and modify for your business:

---

[YOUR COMPANY NAME]

Address: [Your Address]

Phone: [Your Number]

Email: [Your Email]

TIN: [Your Tax ID Number]

---

QUOTATION

Quotation No.: QT-2026-[XXX]

Date: June 21, 2026

Valid Until: July 5, 2026

CLIENT DETAILS:

Name: [Client Name]

Company: [Company Name]

Address: [Address]

Email: [Email]

Phone: [Phone]

---

SERVICES/PRODUCTS:

SUBTOTAL: ₱[Amount]

VAT (12%): ₱[Amount]

TOTAL: ₱[Final Amount]

---

SCOPE OF WORK:

• [What's included]
• [What's included]
• [Revision policy, e.g., "Up to 3 rounds of revisions included"]

WHAT'S NOT INCLUDED:

• [What costs extra or is out of scope]

PAYMENT TERMS:

• 50% deposit upon quotation acceptance (via GCash/Bank Transfer)
• 50% balance due upon delivery
• Accepted payment methods: [GCash, Maya, Bank Transfer]

TIMELINE:

Project start: [Date]

Expected delivery: [Date]

VALIDITY:

This quotation is valid for 14 days from the date above. After this period, rates and availability may change.

TERMS & CONDITIONS:

1. Revisions beyond the scope are charged at ₱[Amount] per hour

2. Delays caused by client feedback will extend the deadline

3. Payment disputes will be resolved through [BIR/DTI guidelines]

4. Cancellations within 3 days of project start incur 50% fee

ACCEPTANCE:

To proceed, please sign below and return via email.

Client Signature: ___________________ Date: _______

---

Business Quotation Template in Tagalog

For clients who prefer Tagalog (or both), here's a version:

---

[PANGALAN NG NEGOSYO]

Adresy: [Iyong Direksyon]

Telefono: [Iyong Numero]

Email: [Iyong Email]

TIN: [Numero ng Buwis]

---

ALOK/QUOTATION

Bilang ng Alok: QT-2026-[XXX]

Petsa: 21 Hunyo 2026

Walang Bisa Pagkatapos: 5 Hulyo 2026

MGA DETALYE NG KLIYENTE:

Ngalan: [Pangalan ng Kliyente]

Kumpanya: [Pangalan ng Kumpanya]

Adresy: [Direksyon]

Email: [Email]

Telefono: [Numero]

---

MGA SERBISYO/PRODUKTO:

SUBTOTAL: ₱[Halaga]

VAT (12%): ₱[Halaga]

KABUUAN: ₱[Huling Halaga]

---

SAKLAW NG TRABAHO:

• [Kasama sa alok]
• [Kasama sa alok]
• [Patakaran sa pagbabago, tulad ng "Hanggang 3 beses na pagbabago"]

HINDI KASAMA:

• [Karagdagang bayad o labas sa alok]

MGA TUNTUNIN NG PAGBABAYAD:

• 50% deposito pagkatapos ng pagtanggap ng alok (GCash/Bank Transfer)
• 50% balanse kapag tapos na ang gawain
• Tinatanggap na paraan ng pagbabayad: [GCash, Maya, Bank Transfer]

TIMELINE:

Simula ng Proyekto: [Petsa]

Inaasahang Paghahatid: [Petsa]

KATAPATAN NG ALOK:

Ang alok na ito ay magiging valid sa loob ng 14 araw mula sa petsa sa itaas. Matapos ito, ang mga presyo at availability ay maaaring magbago.

MGA KONDISYON:

1. Mga pagbabagong lampas sa saklaw ay sisingilin sa ₱[Halaga] bawat oras

2. Pagkaantala dahil sa feedback ng kliyente ay pagpapahaba ng deadline

3. Mga alalahanin tungkol sa pagbabayad ay malulutas gamit ang [BIR/DTI guidelines]

4. Pagkakuha ng karapatan sa loob ng 3 araw mula sa simula ng proyekto ay may bayad na 50%

PAGSANG-AYON:

Upang magpatuloy, mangyaring pumirma sa ibaba at ipadala ang email.

Pirma ng Kliyente: ___________________ Petsa: _______

---

Real-World Examples: Business Quotations in the Philippines

Example 1: Freelance Web Designer in Manila

Client: ABC Retail Store (Makati)

Services:

• E-commerce website setup: ₱25,000
• Product photography integration: ₱8,000
• Payment gateway integration (GCash/Maya): ₱5,000
• 2 weeks of post-launch support: ₱3,000

Total: ₱41,000

Payment: 50% upfront, 50% on launch

Timeline: 3 weeks

Why this works: It's specific, breaks down the value, and shows the client exactly what they're paying for.

Example 2: Content Writer (Remote, Based in Davao)

Client: Digital Marketing Agency (Quezon City)

Services:

• 10 SEO articles (1,500 words each): ₱15,000
• Keyword research using AI tools: ₱3,000
• Revisions (up to 2 rounds): Included
• Monthly reporting: ₱2,000

Total: ₱20,000 (monthly retainer)

Payment: Full payment by the 5th of each month (via Bank Transfer)

Timeline: Ongoing monthly service

Why this works: It sets expectations for ongoing work and clarifies the payment schedule.

Example 3: Graphic Design Service (Cebu)

Client: Small Fashion Boutique

Services:

• Logo redesign: ₱6,000
• Social media templates (20 designs): ₱4,000
• Business card design: ₱1,500
• File delivery (AI, PDF, PNG): Included

Total: ₱11,500

Payment: Full payment upfront via GCash

Timeline: 5 working days

Why this works: It's clear, affordable for SMEs, and shows quick turnaround.

Pro Tips for Writing Business Quotations in the Philippines

1. **Always Use Philippine Pesos**

Don't use "₱" alone—use "₱11,500 PHP" if international clients are involved. But for local work, stick with ₱.

2. **Be Mindful of VAT**

If you're VAT-registered with the BIR, include the 12% VAT in your quotation. If not, you might still need to disclose it depending on your client's status.

3. **Use Payment Methods Filipinos Understand**

Mention GCash, Maya, or Bank Transfer specifically. Don't assume everyone has PayPal or international cards.

4. **Keep It Simple but Professional**

You don't need 10 pages. One page, well-formatted, is ideal. Use a tool like Canva or Microsoft Word, or better yet, try an [AI Quotation Generator](/tools/ai-quotation-generator) to speed up the process.

5. **Always State Revision Policies**

In the Philippines, clients often expect unlimited revisions unless stated otherwise. Be explicit: "Up to 3 revisions included. Additional revisions: ₱500/hour."

6. **Consider Local Holidays**

If your deadline crosses EDSA Revolution Day (Feb 25), Holy Week, or Christmas, mention it. Deadlines get murky during holidays.

How Automately AI Can Speed Up Your Quotation Process

Creating quotations from scratch every time is tedious. That's where the [AI Quotation Generator](/tools/ai-quotation-generator) comes in. You can:

• Generate professional quotations in seconds
• Switch between English and Tagalog templates
• Customize services, amounts, and payment terms
• Download as PDF for client delivery
• Save templates for recurring client types

Once you land a client, you'll also want to manage payments and invoices professionally. The [AI Invoice Generator](/tools/ai-invoice-generator) works alongside your quotations to track payments and send reminders.

And if you're also handling social media marketing for clients, the [AI Caption Generator](/tools/ai-caption-generator) can help you create engaging posts while maintaining your professional image.

Common Mistakes to Avoid

1. **Vague Descriptions**

Don't write "Website Design: ₱20,000." Instead: "5-page WordPress website with mobile optimization, 2 rounds of revisions, 30 days of technical support."

2. **Forgetting Contact Information**

Make it easy for clients to reach you. Include phone, email, and business address.

3. **No Expiration Date**

Quotations without expiration dates create confusion. Always set a deadline (usually 7-14 days).

4. **Ignoring Tax Compliance**

Even if you're a freelancer, if you're VAT-registered, you must declare it. Check with the BIR guidelines for your income level.

5. **Not Clarifying Scope**

Always list what's included and what's not. A client's assumption of "unlimited revisions" will cost you hours.

Quotation vs. Invoice: What's the Difference?

People often confuse quotations with invoices. Here's the key difference:

• **Quotation:** A proposal. It's a "this is what I'll charge if you say yes." No payment is due yet.
• **Invoice:** A bill. It's a "you agreed, the work is done, now pay me." This comes after the quotation is accepted and the work is completed.

So the flow is: Quotation → Client says yes → You do the work → Invoice → Client pays.

Wrapping Up: Professional Quotations = More Sales

A well-written business quotation doesn't just look professional—it converts. When a potential client sees you've taken the time to itemize services, clarify scope, and set clear terms, they perceive you as trustworthy and organized. That's half the battle in sales.

Whether you're a freelancer competing on Upwork, a small business in Makati, or a service provider in Davao, your quotations are your first impression. Make it count.

Start Creating Professional Quotations Today

Ready to level up your quotation game? Stop wasting time on Word templates and use the [AI Quotation Generator](/tools/ai-quotation-generator). Generate professional quotations in seconds, in English or Tagalog, and customize them for your specific services and clients.

Best part? It's completely free. Try it now at [Automately AI Tools](/tools) and land your next client with confidence.